喫煙者
The BBQ BRETHREN FORUMS.


Forum Portal Recipes Smoke Signals Magazine Welocme Merchandise Associations Purchase Subscription Brethren Banners
Go Back   The BBQ BRETHREN FORUMS. > Discussion Area > Catering, Food Handling and Awareness > Catering, Vending and Cooking For The Masses.

Notices

Catering, Vending and Cooking For The Masses. this forum is OnTopic. A resource to help with catering, vending and just cooking for large parties. Topics to include Getting Started, Ethics, Marketing, Catering resources, Formulas and recipes for cooking for large groups.


Reply
Thread Tools
Unread 04-30-2014, 07:00 PM   #1
Dadeo719
Full Fledged Farker
 
Dadeo719's Avatar
 
Join Date: 10-02-13
Location: Georgetown, KY
Downloads: 0
Uploads: 0
Default Putting it all out there sooo be nice LOL

So this is what I came up with based a 200 person event. Little background. I work (ed) for a Non profit children's home and they are wanting me to cook for their annual fundraiser/volunteer thank you day. So the Hotdog lunch is what the guest receive for free that register for the silent auction or any church groups that register. The plate will consist of 1 hotdog, bag o chips, can of pop, and probably an oatmeal cream cookie(cause I like em) Since this is a fundraiser to bring in as much money as possible for the kids I would like to do this at just cost. Let me know what you guys think. Also I will be doing a pulled pork sandwich with beans, slaw and pop as a vending part for those who do not register and just show up for the car show and silent auction. So to wrap up, the people that register are getting a ticket that gets them a hotdog, bag of chips, pop, and cookie. Everyone else is paying. Basically just looking to see if I'm in the right ballpark. Thanks for all the help.

Based on 200 people

Item QTY Price Price per serving Total
Pork Butt 70# per case 2 $2.06 $1.38 $288.40 Buns 120 buns per case 2 $24.81 $0.21 $49.62 Beans 6-10# cans 1 $36.06 $0.23 $36.06 Slaw 2-5# bags per case 3 $15.33 $0.10 $45.99 Soda 48 cans per case 5 $12.44 $0.26 $62.02 Plates 500 ct per case 1 $33.83 $0.07 $33.83 Napkins 500 ct per case 1 $39.86 $0.16 $39.86 Charcoal 2-20# bag 1 $19.74 $0.02 $19.74 Total per serving $2.89 Subtotal $635.50


HOTDOG LUNCH QUOTE based off of 200 people
Item Description QTY Price Per Serving Total

Hotdogs 80 per case 3 $26.95 $0.33 $79.35 Buns 144 per case 2 $24.99 $0.18 $49.98 Chips 104 per case 2 $30.25 $0.29 $60.50 Soda 48 cans per case 5 $12.44 $0.26 $62.20 Cookie 144 per case 2 $16.33 $0.12 $32.66 Napkins 500 per case 1 $39.86 $0.08 $39.86 Utensils 1000 per case 1 $9.11 $0.01 $9.11 Plates 500 per case 1 $33.83 $0.07 $33.83 Charcoal 2/20lb per case 1 $19.74 $0.02 $19.74 Ketchup 1000 pkgs per case 1 $20.95 $0.02 $20.95 Mustard 1000 pkgs per case 1 $22.93 $0.03 $22.93 Relish 500 pkgs per case 1 $26.72 $0.05 $26.72 Onion 10# case 1 $13.34 $0.08 $13.34 Price per plate $1.54 Total $471.17
__________________
Self-proclaimed "VILLAGE IDIOT" with 4 UDSs and a POS char-broil 24in charcoal grill.

Last edited by Dadeo719; 04-30-2014 at 07:23 PM.. Reason: It looked horrible, sorry.
Dadeo719 is offline   Reply With Quote
Unread 04-30-2014, 07:00 PM   #2
Dadeo719
Full Fledged Farker
 
Dadeo719's Avatar
 
Join Date: 10-02-13
Location: Georgetown, KY
Downloads: 0
Uploads: 0
Default

Well that looks like crap huh, Sorry.
__________________
Self-proclaimed "VILLAGE IDIOT" with 4 UDSs and a POS char-broil 24in charcoal grill.
Dadeo719 is offline   Reply With Quote
Unread 04-30-2014, 07:24 PM   #3
Dadeo719
Full Fledged Farker
 
Dadeo719's Avatar
 
Join Date: 10-02-13
Location: Georgetown, KY
Downloads: 0
Uploads: 0
Default

Quote:
Originally Posted by Dadeo719 View Post
Well that looks like crap huh, Sorry.
I tried to make it more readable in the edit but still screwed up.
__________________
Self-proclaimed "VILLAGE IDIOT" with 4 UDSs and a POS char-broil 24in charcoal grill.
Dadeo719 is offline   Reply With Quote
Unread 04-30-2014, 08:43 PM   #4
HBMTN
is One Chatty Farker
 
Join Date: 10-16-08
Location: Virginia
Downloads: 0
Uploads: 0
Default

You should leave some profit in there for yourself, then at the end of the event you can donate your profits to them as well if you want but what happens if you buy 2 cases of butts and stick in the refrigerator and the next morning you find out the frig went out and you now have to go buy another 2 cases of butts. For this reason I'd leave a buffer to protect yourself. Everything else looks good though.
__________________
FEC 120, Lang 84, Custom Off Set
HBMTN is offline   Reply With Quote
Unread 04-30-2014, 09:01 PM   #5
Dadeo719
Full Fledged Farker
 
Dadeo719's Avatar
 
Join Date: 10-02-13
Location: Georgetown, KY
Downloads: 0
Uploads: 0
Default

Quote:
Originally Posted by HBMTN View Post
You should leave some profit in there for yourself, then at the end of the event you can donate your profits to them as well if you want but what happens if you buy 2 cases of butts and stick in the refrigerator and the next morning you find out the frig went out and you now have to go buy another 2 cases of butts. For this reason I'd leave a buffer to protect yourself. Everything else looks good though.
Sounds good. I would hate for the fridge to go out but I'm sure it has on somebody.
__________________
Self-proclaimed "VILLAGE IDIOT" with 4 UDSs and a POS char-broil 24in charcoal grill.
Dadeo719 is offline   Reply With Quote
Unread 05-03-2014, 08:31 AM   #6
acguy
Knows what a fatty is.
 
Join Date: 05-01-11
Location: Santa Cruz, Ca.
Downloads: 0
Uploads: 0
Default

Maybe a spreadsheet? LOL!! I do a lot of non-profit. I suggest you tack on 10-15% on your cost for the misc. stuff (plastic tableware, aluminum foil, bbq sauce, etc.)

Vending? I think the real cost could be any unsold food? I would still have a good margin on the sale price of the PP sammie and advertise that all proceeds will be donated.

Good Luck with your event!
acguy is offline   Reply With Quote
Thanks from:--->
Unread 05-04-2014, 04:43 AM   #7
TailGateJoecom
is one Smokin' Farker

 
TailGateJoecom's Avatar
 
Join Date: 02-01-10
Location: NYC & WPB FL
Downloads: 0
Uploads: 0
Default

Quote:
Originally Posted by acguy View Post
Maybe a spreadsheet? LOL!! I do a lot of non-profit. I suggest you tack on 10-15% on your cost for the misc. stuff (plastic tableware, aluminum foil, bbq sauce, etc.)

Vending? I think the real cost could be any unsold food? I would still have a good margin on the sale price of the PP sammie and advertise that all proceeds will be donated.

Good Luck with your event!
All of this right here
__________________
TailgateJoe.com -- the #1 NY Jets gameday fanclub/tailgate party
FEC120
Weber Ranch Kettle
22.5 WSM
OTG 22.5
Crown Verity MCB72 72in grill, MCB48 48in grill
16x7 v-nose Haulmark cargo trailer with hd directv
If you are looking for the BEST commercial grade gas/propane grills let me know!
TailGateJoecom is offline   Reply With Quote
Thanks from:--->
Unread 05-04-2014, 05:43 PM   #8
Dadeo719
Full Fledged Farker
 
Dadeo719's Avatar
 
Join Date: 10-02-13
Location: Georgetown, KY
Downloads: 0
Uploads: 0
Default

Pork Butt
70# per case
2
$ 2.06
$ 1.38
$288.40

Buns
120 buns per case
2
$ 24.81
$ 0.21
$ 49.62
Beans
6-10# cans
1
$ 36.06
$ 0.23
$ 36.06
Slaw
2-5# bags per case
3
$ 15.33
$ 0.10
$ 45.99
Soda
48 cans percase
5
$ 12.44
$ 0.26
$ 62.02
Plates
500 ct per case
1
$ 33.83
$ 0.07
$ 33.83
Napkins
500 ct per case
1
$ 39.86
$ 0.16
$ 39.86
Charcoal
2-20# bag
1
$ 19.74
$ 0.02
$ 19.74
Sauce
1 gallon
2
$ 29.99
$ 0.46
$ 59.98
Total
$ 635.50
So my price to them would be around 1900? Correct?
__________________
Self-proclaimed "VILLAGE IDIOT" with 4 UDSs and a POS char-broil 24in charcoal grill.
Dadeo719 is offline   Reply With Quote
Unread 05-04-2014, 05:49 PM   #9
Dadeo719
Full Fledged Farker
 
Dadeo719's Avatar
 
Join Date: 10-02-13
Location: Georgetown, KY
Downloads: 0
Uploads: 0
Default

**** I give up!! lol
__________________
Self-proclaimed "VILLAGE IDIOT" with 4 UDSs and a POS char-broil 24in charcoal grill.
Dadeo719 is offline   Reply With Quote
Unread 05-05-2014, 12:27 PM   #10
acguy
Knows what a fatty is.
 
Join Date: 05-01-11
Location: Santa Cruz, Ca.
Downloads: 0
Uploads: 0
Default

LOL! Hang in there.

$1900 makes a GM of 67%. Assuming your OH is no more than 35% of sales, your price is alright. It's even a bit high so if they cry over the number you could come off a few bucks and still be profitable.
acguy is offline   Reply With Quote
Unread 05-05-2014, 12:43 PM   #11
Dadeo719
Full Fledged Farker
 
Dadeo719's Avatar
 
Join Date: 10-02-13
Location: Georgetown, KY
Downloads: 0
Uploads: 0
Default

Thanks for the support. I will sending the proposal at our next meeting.
__________________
Self-proclaimed "VILLAGE IDIOT" with 4 UDSs and a POS char-broil 24in charcoal grill.
Dadeo719 is offline   Reply With Quote
Reply

Thread Tools

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is Off

Forum Jump

Loading



All times are GMT -5. The time now is 08:13 AM.


Powered by vBulletin® Version 3.8.7
Copyright ©2000 - 2014, vBulletin Solutions, Inc.
vBulletin Optimisation provided by vB Optimise v2.6.0 Beta 4 (Lite) - vBulletin Mods & Addons Copyright © 2014 DragonByte Technologies Ltd.
2003 -2012 © BBQ-Brethren Inc. All rights reserved. All Content and Flaming Pig Logo are registered and protected under U.S and International Copyright and Trademarks. Content Within this Website Is Property of BBQ Brethren Inc. Reproduction or alteration is strictly prohibited.